Deferred Revenue Recognition for QuickBooks Running a B2B Subscription Business?

Revenue & Deferred Revenue Management for B2B Subscription Businesses Using QuickBooks

If you use QuickBooks but rely on spreadsheets for revenue schedules, deferred revenue calculations, and contract information, RevenueBooks™ is for you!

One day, you will have a single, integrated system for management of your finances and business operations. For now, the jump from $299 for QuickBooks to $50,000++ or the next step up just doesn't make sense. So, you rely on one or more spreadsheets to record revenue schedules, manage revenue recognition, manage renewals, and to calculate deferred revenue. And, you wouldn't be reading this if all the painful problems weren't so familiar to you.

Now, you can take a huge step forward at a very, very affordable price.
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Revenue Recognition & Deferred Revenue
Remove risk, improve company valuation, speed through audits, and always be prepared for board meetings, investments, and m&a!

Simplicity for Everyday Rev Rec

With RevenueBooks, best-practice daily computed revenue schedules are generated quickly and easily when subscription records are created. But, they aren’t simply buried away in a report somewhere. Revenue schedules are clearly visible every step of the way, for the Transactions, Customers, and Contracts you manage.

  • Easy GAAP-compliant subscription revenue recognition and deferred revenue reporting
  • Support for unbilled AR (revenue ahead of invoicing
  • Best practices rev rec daily computation and 20+ other revenue recognition methods
  • Support for on-boarding and professional services revenue rec




Sophistication for Complex Rev Rec

For many subscription businesses, much is simple, but some is very complicated. Some Contracts start out complicated; others start out simple but end up complicated.

Let’s face it. If that weren’t the case, that spreadsheet would continue to work fine.

When subscription contracts become complicated, you need a system with robust features.
  • Closing period support with revenue catch-up
  • Asynchronous revenue and subscription dates
  • Specialized functions for extensions, upgrades and early termination
  • Unbilled AR for when revenue is ahead of invoicing
  • Revenue allocation for bundles and VSOE
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Awesome Revenue Reporting

Reporting is a snap, and just as important as the speed is the visibility. In SaaSOptics, you can drill down into any of the details.

Revenue and Deferred Revenue by:
• QuickBooks Account(s)
• Customer or Contract
• Customer Item/Product
• Contract Item/Product
• Item/Product
• State

Realtime Revenue Integrity Monitoring

Report revenue for what’s invoiced, and invoice revenue reported.

Sounds easy enough, but it’s tough to do when your invoices are in QuickBooks and your revenue is in a spreadsheet.

Ditch the spreadsheet! Get SaaSOptics.


Get RevenueBooks™ by SaaSOptics

RevenueBooks™ is a special implementation of SaaSOptics that provides integrated subscription & revenue management for QuickBooks. It's easy-to-use, robust, and fully integrated with QuickBooks desktop and QuickBooks Online. The RevenueBooks™ Contract & Revenue Management solution takes the overhead and risk out of revenue recognition and invoicing associated with term subscriptions, professional services and complex contractual relationships, freeing you from cumbersome, complicated revenue spreadsheets. Developed specifically for companies using QuickBooks, RevenueBooks™ provides the power, control and efficiency you get with high-end financial systems for a fraction of the cost.

The reporting and management of revenue & contracts, generation of invoices, calculation of deferred revenue, centralized storage of contracts, and renewal of contracts is made easy with RevenueBooks™. RevenueBooks™ helps ensure you are always ready with the kind of accurate and complete financial reporting needed for board meetings, bankers, investors, venture capitalists, and yes, acquisitions!
Manage Subscriptions & Renewals
  • Complete renewal management
  • Full contract element support
  • Multiple contracts per customer
  • Store digital contracts
  • One-time, usage, and variable fees
  • Flag transactions for follow up
  • Period locking/closing
  • Automatic out-of-balance checks
  • Automatic Deferred Revenue calculations
  • Automatic Unbilled AR calculations
Manage Invoices
  • Invoice monthly, quarterly, annually, in advance, in arrears, and more
  • Manual Invoice schedule override
  • Sync invoices to/from QuickBooks
  • Generate revenues from QB Invoices
  • Optional "sync future invoices"
  • 6 "do not sync" settings
  • Taxes and currencies supported
  • Subscription dates in invoices
  • and lots, lots more . . .
Manage Revenues
  • 26 Revenue recognition templates
  • Manual revenue schedule override
  • Suspend revenue recognitions
  • Full integration with QuickBooks
  • Deferred revenue waterfalls
  • Revenue by Customer, Contract, Element
  • Project Revenues
  • Summary & detailed reporting
  • Rev rec for upgrades & extensions
  • and lots, lots more . . .

Revenue Reporting

RevenueBooks™ automatically generates revenue schedules and invoice schedules for those transactions using the unique recognition method and invoice schedule you define for each unique item, product, or subscription! And for those super-complex situations, you can manually edit revenue schedules and invoices to accommodate any unique situation. Transactions requiring customer acceptance or requiring further action are easily flagged for follow up and identified on your dashboard so nothing falls through the cracks.

With RevenueBooks™, revenue reporting is a snap. View information at the customer, register, or company level. In a flash, you can view recognized, unrecognized and deferred revenue for your entire business for top line financial reporting. You can analyze business performance by viewing revenue for a business unit, a country, a market segment, a sales channel, or even down to a single sales rep. Click to see YTD numbers, or click again to see where you will be at the end of next quarter.
Subscription Invoicing

RevenueBooks provides robust invoicing and payment functions that will reduce invoicing pains and improve cash flow:

  • Annual, quarterly, monthly and 18 other scheduled invoicing options
  • Professional services and ad hoc invoicing
  • Invoice, sales receipts, and credit memo syncing with QuickBooks
  • Email invoices from RevenueBooks or from QuickBooks
  • Invoice bundled Items
  • Credit card payments through plug-and-play integration with Intuit and Stripe
Subscription Analytics

As if subscription invoicing and revenue recognition weren’t complex enough, you also need all kinds of unique subscription analytics to run your business and to report to your board. SaaSOptics has them all, with full support for both MRR and ARR based analysis:

  • MRR Momentum™
  • Customer Lifetime Value
  • Renewal Rates and Churn
  • Cash, revenue, and bookings projections
Subscription Management

In B2B, it’s not just about processing credit cards each month. It’s about land-and-expand and managing renewals. RevenueBooks has a robust set of subscription management features optimized for your business:

  • Contract extensions, upgrades, upgrade extensions, and early terminations
  • Full visibility into expiring subscriptions and upcoming invoices
  • Our Salesforce Connector gives reps full visibility into renewals, invoices, and payments
What next?
Call or Contact SaaSOptics, maker of RevenueBooks @ 678.710.8260 for questions or to schedule a one-on-one live demo - visit the Video Demo Center